Grant Accountant

Position Details Position Information Posting Number 2012378P Position Title Grant Accountant Position Number 2012134PD Job Type Regular Accountability Objective The Grant Accountant is accountable for fiscal administration and control of numerous Federal, state and private source grant programs, in accordance with applicable, generally accepted accounting principles, legal and contractual requirements; responsible for budget development and preparation process for College grant proposals; determines allowable costs for grant programs; prepares financial statements and granting agency reports; develops and prepares audit schedules; counsels and directs grant project managers regarding appropriate us of grant funds; ensures proper amount of indirect costs are recovered by the College and monitors day-to-day accounting of grants.
Required Qualifications Associate’s Degree in Accounting or related field and a minimum of 1 year of documented work experience Possess broad knowledge of cash management, financial reporting, budget development and control accounting, auditing, fund management, and grant accounting Microsoft Office skills, with advanced skills in Excel Excellent verbal and written communication skills Knowledge of computerized accounting systems Ability to apply Board policies, practices and procedures Ability to design, analyze, and prepare financial reports Ability to work collaboratively within a diverse campus community Desired Qualifications CPA and/or appropriate Master’s Degree Two years’ experience in education accounting Experience with grant accounting or other complicated restricted fund accounting Experience with Ellucian Colleague or other education ERP software Familiarity with state statutes, Illinois Community College Board accounting, policies and procedures as pertaining to grant and public procurement and accounting Familiarity with grant application and grant reporting processes Weeks Hours per Week Full-Time/ Part-Time Full Time Minimum Compensation Open Date 02/01/2024 First Consideration By 03/01/2024 Closing Date Open Until Filled Yes Special Instructions Summary Essential Job Function Essential Job Function Determine and interpret the Federal, State or external agency laws and regulations governing each proposed grant project or funded grant award; ensure the College is in full compliance with legal requirements.
Prepare grant budgets for College grant applications for submission to external granting agencies.
Review and approve all documents (purchase requisitions, requests for pay, travel authorizations, labor distribution changes, etc.
) initiating expenditures to grants for accuracy and allowability to ensure compliance with grant provisions.
Perform budget to actual analysis for each grant to ensure the grant stays within the agency’s budgetary constraints.
Prepare any related budget and/or actual adjustments.
Prepare monthly billing or drawdown requests to be sent to local, state, federal, and pass-through partnerships.
Prepare and submit required monthly, quarterly, yearly, and closeout agency reports within allowable timelines.
Ensure required documentation is regularly obtained from grant managers, and that it is accurate and complete.
Coordinates with key personnel at all levels of the College to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines.
Obtain and maintain knowledge of individual grant or contract terms, applicable OMB Circulars and Uniform Guidance, and Board Policies & Procedures; attend professional development seminars and conferences on grant administration and fiscal-related topics.
Maintain the day-to-day accounting for assigned grants; maintain files of original grant documents, correspondence, and financial records in auditable condition at all times; account reconciliations; and prepare internal account system budget and actual adjustments, including monthly accruals and other necessary adjustments.
Prepare and record journal entries, including indirect cost recoveries and matching contributions in the general ledger system.
Act as College liaison with external granting agencies for all fiscal administration and compliance issues related to grants.
Analyze spending patterns and expenditures on grant accounts against agency-approved cost categories; determine the need for formal grant budget modification requests; coordinate grant manager efforts and direct the process of redeveloping grant budgets within agency and legal constraints; develop, prepare, and submit necessary final grant budget modification requests to external agencies.
Prepare audit schedules in accordance with grant contract provisions and governmental auditing standards; obtain and maintain knowledge of the Federal Single Audit Act and State of Illinois Government Accountability and Transparency Act (GATA) provisions and related regulations.
Provide requested financial analyses and information within required timeframes to College internal personnel and external auditors, granting agency monitors, or government auditors.
Preparation of Federally Negotiated Indirect Cost Rate when required.
Develops positive working relationships to foster a collaborative environment for grant coordination and oversight.
Integrates and coordinates accounting, financial reporting and business office procedures with related administrative and student service systems to ensure the integrity of the College’s internal control environment and effective operations.
Develops, recommends, and reviews policies, practices, and procedures as applicable to grant accounting and management.
Working knowledge of diversity, specifically with business, industry and education partners.
Exhibit equity-mindedness qualities and ability to expand the College’s initiatives for student success.
Assume other duties and responsibilities as assigned.
Supplemental Questions Required fields are indicated with an asterisk (*).
Documents Needed to Apply Required Documents Resume Optional Documents Cover Letter Transcripts 1 Letter of Recommendation 1 Transcripts 2